Supplier Onboarding Checklist (UAE)

1. Purpose

This checklist provides a practical onboarding and approval workflow for suppliers and operational partners used by UDB Logistics FZCO (DIEZ) (“UDB”) in the UAE.

2. Supplier categorization (select one)

Category (service type):

• ☐ Airline / GSA / carrier-related counterparty
• ☐ Ground handler / terminal operator
• ☐ Trucking / transport partner
• ☐ Warehouse / bonded facility
• ☐ DG partner / packing / repacking vendor
• ☐ Screening / security service provider
• ☐ Customs broker/agent (where applicable)
• ☐ IT / communications provider (where operationally relevant)
• ☐ Other: ______________________

Risk Tier: ☐ Tier A (Standard) ☐ Tier B (Enhanced) ☐ Tier C (Critical/HV)

3. Minimum onboarding pack (required where feasible)

3.1 Identity / registration

• ☐ Legal name + trade name (if different)
• ☐ Trade license / registration evidence (or equivalent)
• ☐ Registered address + operating address(es)
• ☐ Authorized signatory / management contact
• ☐ Bank details (if paid by UDB)
• ☐ VAT status (if applicable)

3.2 Operational capability

• ☐ Service description and scope
• ☐ Coverage (locations, routes, operating hours)
• ☐ Operational escalation contact(s) 24/7 (if applicable)
• ☐ Commodity limits (DG, lithium, high-value, restricted goods)

4. Compliance screening (minimum)

• ☐ Sanctions / restricted party screening completed (supplier legal name)
• ☐ Screening outcome: ☐ Clear ☐ Potential match (manual review) ☐ Confirmed match (reject/escalate)
• ☐ Export control / strategic goods exposure: ☐ Not applicable ☐ Applicable (notes / approvals workflow) _____________
• ☐ Adverse media check (Tier B/C, where reasonable): ☐ Done ☐ Not required

5. Security & quality checks (risk-based)

Tier A (Standard)

• ☐ Basic custody exposure understood
• ☐ Basic handover proof availability confirmed (where relevant)

Tier B (Enhanced) — add

• ☐ Custody/access controls described (warehouse/trucking)
• ☐ Incident cooperation capability confirmed
• ☐ Documentation discipline confirmed (where relevant)

Tier C (Critical/HV) — add

• ☐ Ability to support chain-of-custody evidence (handover proof / timestamps)
• ☐ Evidence preservation support (e.g., CCTV retention request process)
• ☐ Security escalation contacts confirmed
• ☐ HV handling feasibility confirmed (seals/tamper evidence where applicable)

6. Insurance / liability (where applicable)

• ☐ Evidence of relevant insurance requested (custody/warehouse/transport)
• ☐ Supplier liability/terms noted (where available)

Notes: __________________________________________

7. Approval decision

Decision: ☐ Approved ☐ Approved with conditions ☐ Pending ☐ Rejected

Tier assigned: ☐ A ☐ B ☐ C

Approved services/routing limitations (if any): ________________________________

Approver (Compliance): ____________________ Date: ____________

Approver (Ops/Finance if required): ____________________ Date: ____________

8. Review / re-assessment

Review type: ☐ Annual (Tier B/C where feasible) ☐ Event-driven

Next review date (if applicable): ____________

Triggers: incidents / repeated failures / license lapse / compliance flags.